Google Workspace Admin and other fixes

After I switched my email from free to Workspace, I had to make some changes. Some changes were admin settings, while others were transition damage.

1. ADMIN: To fix Discover, I went into the admin, chose Devices-->Mobile & Endpoints-->Settings-->Universal and got this screen: https://admin.google.com/ac/managedsettings/724141353720?vid=EMM_UNIVERSAL_SETTINGS_VIEW
   
   I turned Google Assistant on, which you can see from the screen is still on. That's what got it working.
   
   This was the empty screen on our phones that should have shown news.
2. TRANSITION: Enable 3D mode in Maps

   3D mode: This version includes smooth zooming and transitions, 3D buildings and features, satellite images and additional detail. To activate 3D mode: 

   1. Open Maps in satellite mode.
   2. Make sure that globe view is enabled.
      1. Hover over the 'Layers' icon.
      2. Click More.
      3. Click the tick box next to 'Globe view'.
   3. Click the 3D icon at the lower right below the compass.

Procedure for fixing my blog contents

Blog Contents 

Just go through each blog, see what they look like, fix, delete drafts, and so forth. Use "stopped"

1. Port Authority Engineer (working on contents now)
2. Madeline's publications
3. Catty Cook
4. Moynihan Connector
5. PATH Substation
6. Long Covid Mind
7. Computerish
8. Django Joy
9. Geek Around the House
10. NYC No Car
11. All My Blogs (this one)
12. Recovery Spots

Quicken CC502 on Citi Cards

The problem

I had a OSU connection to Citibank, which started throwing a cc-502

How I fixed it

1. After trying several things, I luckily landed on a helpful page in Quicken, but I don't remember how I got there. 
2. This advice led to my solution
3. I went into the link https://citi.com/datamanagement
4. It then started its time and told me to now go to my desktop app which is Quicken
5. In Quicken I had to pretend I was adding a new account
6. When choosing the bank, I had to chose Citi Cards instead of Citibank
7. I put in my credentials, and this time, Quicken was happy, and offered to connect to my current Citibank register which I did
8. All good

Migrating to a new email id caused a few problems

In Sept. 2023, when I switched over my email address from stayathomegeek@gmail.com to linda@moranmails.com, I tried everywhere I could to ditch the old one

Here's where I couldn't:

1. In youtube I couldn't switch, without upgrading to a brand account. So at least for now, If I want to to see all those choir videos and recordings that I uploaded to Studio, I have to sign in to geek. But I found that I have all of them on the plex media server as well, so no big de
2. I thought I could get to Bard when I changed an admin setting, but then it broke, even with that setting on
3. Google blogger is storing most of my pictures through my old account. I haven't figured out yet how to move them. They are in https://www.blogger.com/mediamanager/albums different in each account. So now I have pictures being stored in two places. What I've done for now is to give us both administrative permissions - geek and the new email. That means google blogger will go to two places to find pictures. It's okay.
4. Google Maps Local Guides -- I have start over as a new guide: "Only Google Maps contributions from the Google account you used to sign up for Local Guides will count toward your level. Contributions cannot be transferred between accounts and you may only sign up for the program — and receive relevant rewards — with one account."
5. I had to keep the table of google blogger pictures in case I need them. That is in mediamanager, in my old account https://www.blogger.com/mediamanager/albums

In Sept. 2023, when I switched over my email address from stayathomegeek@gmail.com to linda@moranmails.com, I tried everywhere I could to ditch geek.

Here's where I couldn't:

In youtube I couldn't, without upgrading to a brand account. So at least for now, If I want to to see all those choir videos and recordings that I uploaded to Studio, I have to sign in to geek. But I found that I have all of them on the plex media server as well, so no big deal.

I thought I could get to Bard when I changed an admin setting, but then it broke, even with that setting on

Google blogger is storing most of my pictures through my old account. I haven't figured out yet how to move them. They are in https://www.blogger.com/mediamanager/albums different in each account. So now I have pictures being stored in two places. What I've done for now is to give us both administrative permissions - geek and the new email. That means google blogger will go to two places to find pictures. It's okay.

Procedure for fixing my blog pics

Blog Pics (light gray means it's done)

It's all done!

1. Catty Cook 
2. Madeline's publications 
3. Port Authority Engineer 
4. Moynihan Connector
5. PATH Substation  
6. Long Covid Mind (working on pics now)
7. Computerish
8. Django Joy (working on pics now)
9. Geek Around the House (working on pics now)
10. NYC No Car
11. All My Blogs (this one)
12. Recovery Spots 

The only geek album I didn't erase was the Port Authority Engineer

Instructions for blog pics

1. Make sure you're in the right account
2. Follow the order of the blogs below
3. One post at a time, save the pics to hard drive using save image as
4. Delete each pic in the post and replace with the pic you just put on your hard drive
5. Use "xxx" for the label as you go
6. In just one post, save all its pictures to my hard drive
7. Now upload them again. 
8. Check everything. Here's the link: https://www.blogger.com/mediamanager/albums
9. After completing each blog, I can test get a count using above link old and new and then geek as an admin in the new blog settings, and see if it works.
10. If it does work, you don't have to add geek back
11. Note: this doesn't take the pics off of the old account, and I don't think we need to.

Setting up Google Maps all over again

 

1. Add our kids addresses as labels
2. Go into timeline and mark that I never want location history to be deleted
3. Give our 3 kids addresses a label
4. Add the 3 kids plus all of Mike's relatives to MORAN ALL 
5. Follow the model for Dwight and Madeline. I think what I'm doing is labeling them first, and then I'm adding them to MORAN ALL

USPS Informed Delivery problem

To change my email address with USPS informed delivery, I couldn't get into my old account due to one security question that I couldn't remember.

So I ended up creating a new account. But then I was gettting emails to both the old and new email address.

Eventually I remembered the security answer, so I have now gone into the old account and updated my email address to the new one.

I should now get two digests per day, both to my new. Once I see that happening, I can cancel either the entire old usps account or I can go into the old usps account and stop all notifications.

How pictures now work in blogger

 

Blogger now has an album associated with each contributor to a blog

When you add a picture to a blog post, it gets stored in a table of pictures called an album. Each picture has an address.

Then blogger puts that url in your blog post. The url in edit is the same as the url in the viewable copy.

Test that I have successfully moved blogger pics to new blogger album

My Test this Morning

1. From CattyCook I deleted crispy Romano salmon picture (with the tomatoes in the back)the media manager album in my old account https://www.blogger.com/mediamanager/albums
2. It's still in my new media manager album.
3. Then I deleted the entire album in the old account
4. The album for those pics is still in the new account
5. What the public sees is the blog with the new pictures
6. What else should I test? Right now the old cattycook mediamanager album is one. Right now both admins have access.

There are very few articles about this

But I found this one:

https://www.peggyktc.com/2023/03/use-blogger-media-manager-to-manage.html

However, when the above link says you can do these two things, she doesn't distinguish between what happens when you delete one pic or you delete all in an album (using select multiple)

  

1. Click the trashcan icon to permanently delete the image. 
2. Use the Select Multiple option to select multiple images to delete. 

So I tried. Messages you get when you try

1. But if you select just one, you get this message:
   Permanently remove this from your Google Account and all blogs it appears on?
   (I think what they mean by "all blogs" is all blogs in this stay account.)
2. When you select them all, you get this message:

   Permanently remove this album from your Google Account? Photos and videos in this album will also be removed.

So I deleted just the banana bread pic from old album

1. That should delete the old user content and it did https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjuLjlrwtHIDqU_pwadq5t4uR7twO8mAt1b00wAn1TQOo-qs1MTH60C_WJO4ogR4RGv_dAxGcrF6FBw4xBKRwLSyy4ISkVQw4RkMQe9R3dPNjWw6-3z0HPVBhibVYYZSaHQQ-WAnDqzT9PO1ojlTEDnFLUHWtWU8y8qH94fITDJUUPVs-s/s1600/IMG_20210524_154329701.jpg
2. Now to see if the new user content is still there, and it is
   https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjd7_8biU8ZwLG1CH_VUcuDmiMp5VGZm-UTGalTSFuLWnEUAOdwx-lXfl9a2WqtljL1AiXeb9C7PpVZGYqtmNqQbbBMj2c0wSAqegw_XhZvolo_rCdTJpCTCc4mPg4rjWBJP1INtv3W3R777RvKcl70rJOHfvbh3st4_jubYXd7JFm0rK-3XhLfks6iILI/s1600/IMG_20210524_154329701.jpg 

Notes

1. Old blogger album for cattycook https://www.blogger.com/mediamanager/album/5982477298731171537
   I can find the album in old account but not new
2. New blogger album for cattycook
   https://www.blogger.com/mediamanager/album/7278344361527619313
   I can find it in the new account but not the old

 

  

Google Workspace "send to" was also sending to me

The problem

I recently switched from a free google account to a Google Workspace Business Standard account.

It's just myself and one other user on the account.

I found that whenever replying to the other person's email, the "reply to" field had my own email address in it instead of his, and if I hit send, it was sending to both.
After some googling, I discovered it's about a hidden box that was checked in my own email settings called "alias."

Here's what I did to fix it but I don't know how I figured this out. All I knew from googling was to looking for the word "alias." I had found these words: "These issues occur because Gmail treats your Send mail as address as an alias of your primary address. You can change this behavior in your mail settings by deselecting Treat as an alias."

Here's another link if it helps you further: Google Workspace Help

The solution in words

1. Go into my gmail account
2. Settings gear --> see all settings --> accounts
3. Find the section that page that says "Send mail as:"
4. There were two email addresses there. Mine was the default. His was the other email. 
5. Because mine was the default, that really made it look like it has no effect. I was wrong
6. Out of curiosity, in his email, I clicked in "edit info" and boom...I saw that the box was checked for "treat as an alias."
7. I unchecked that box.
8. All good. Now when I hit reply to this person's email the reply to has his email address and not mine

The solution in pictures

Here is what I found in send mail as:

And when I clicked edit info on his email, I saw this box checked

But after unchecking the box, now notice it says "not an alias" under his email address

Lastpass in Firefox Logout after inactivity not working right

Couldn't get it to work. So now I've set the extension to remember the password

Allowing Bard in Google Workspace

 The Problem

After my changeover to Google Workspace with an email with my own domain, I noticed I couldn't use Bard. Fortunately, I'm an admin.

Bard isn’t supported for this account

You're signed in to linda@moranmails.com. If you’re signed in to a Google Workspace account, your admin may not have enabled access to BardOpens in a new window.

You also must be over 18 to access Bard. Learn more

The Solution

Before you begin: To apply the setting for certain users, put their accounts in an organizational unit (to set by department) or a configuration group (to set for users across or within departments).

1. In your Google Admin console (at admin.google.com)...
2. Go to Menu  Apps > Additional Google Services.

    

   
   
   
   

3. In the list of all services, scroll to and click Early Access Apps. The Settings for Early Access Apps page opens.
4. On the Settings for Early Access Apps page, click Service status.

5. To turn a service on or off for everyone in your organization, click On for everyone or Off for everyone, and then click Save.

6. (Optional) To turn a service on or off for an organizational unit:

   1. At the left, select the organizational unit.
   2. To change the Service status, select On or Off.
   3. Choose one:
      • If the Service status is set to Inherited and you want to keep the updated setting, even if the parent setting changes, click Override.
      • If the Service status is set to Overridden, either click Inherit to revert to the same setting as its parent, or click Save to keep the new setting, even if the parent setting changes.
        Note: Learn more about organizational structure.
7. To turn on a service for a set of users across or within organizational units, select an access group. For details, go to turn on a service for a group.

Manage Early Access apps access to core services

When Early access apps are turned on, they have the minimum access to Google Workspace data required to function. This access may not be enough to support all features in the apps.

Update: It stopped working so I added this:

Core Data Access Permissions

Core Data Access Permissions

When enabled, Additional Services will access some Google Workspace Customer Data as required for the interoperation of the services regardless of the sub-toggle below that controls access to other Google Workspace data.

Core Data Access Permissions

Data Access Setting

Allow users at your organization to access Google Workspace and Customer Data using Early Access apps.

These Additional Services are not covered under your Google Workspace agreement, Data Processing Agreement, or HIPAA Business Associate Addendum. End user access is subject to separate terms and privacy notices, for example the Generative AI Additional Terms. Learn more.

 Most changes take effect in a few minutes. Learn more

You can view prior changes in the Audit log

Some reasons why google takeout zips don't extract

 

1. I've had too many fails with google takeout not cooperating with File Explorer in Windows
2. I even tried winzip evaluation copy. Still no joy. But winzip gave me a hint -- it didn't like the titles of  some of the folders and files inside the zip file. 
3. Then I googled "best zip software for downloading Google Drive files"
4. I found and downloaded zip extractor from Google Workspace Marketplace. A writeup appears to say that it can work around large file names.
5. But then I got confused
6. So then I started over without marketplace
7. Instead I downloaded to my hard drive from MC store the Zip Extractor Pro free

How to install Google Maps for Desktop in Windows 10

 

Google Maps can be a standalone app on your desktop

1. Go to your Google Maps online
2. Make sure you're sign in
3. All the way up in the address bar, you'll see a download button
4. Press that button to install google maps 
5. Pin to your start button

If you have exported Google Maps data, you can import it this way:

You have to import your spreadsheet into the desktop version of Google My Maps.  Your maps will be saved in Google Drive.  Then you can view them in Google Maps.  Open the menu.  Go to Your Places>Maps.

Solved! When Google Drive Desktop won't open in Windows

 

Google Desktop seems to minimize itself.

1. Right click on the Google Desktop icon in your start menu
2. Click more
3. Click open file location
4. Right click and choose properties
5. Notice the dropdown next to RUN
6. I saw that it said minimized
7. I changed it to normal window
8. Solved

Another way to see it is in the taskbar. If it's hidden, right click on the taskbar, select Taskbar settings, scroll down to "select all icons that will appear on the taskbar," scroll down to find google drive, and turn it on.

Duplicate google sheets with graph

These are my procedures for porting Mike's Long Covid spreadsheet and graph from one month to the next

1. Click the tab you want to copy from
2. Click the little carat
3. Duplicate
4. Rename the tab
5. Delete the data from the new spreadsheet (the one you just created)
1. Select starting at B2 down to 32 and across; stop before the green bar
2. Hit the keyboard delete key
3. Don't delete the section with the formulas
6. Change the title in the graph
7. Once the spreadsheet starts getting filled in, add numbers to the days of the month.